Standard Function description:
 Follows ICRC procurement procedures
 Ensures purchasing is done in a transparently 
 Maintains relations with suppliers and other ICRC departments
 Implements ICRC purchase strategy
 Responsible for Tender process
 Takes part in the selection of suppliers
 Manages contracts with suppliers
 Ensures control quality 
 Carries out prospecting of the regional market to identify right supplier 
 Provides analytical reports
 Makes related information available in a local database 
 Helps SCA define the running stocks levels
 Coaches other purchaser
 Supervises the work of the assistant
JOB DESCRIPTION
Order Management / Supply Chain
 Anticipates needs with SCA
 Support the SCA determine stock levels
 Receives Orders from SCA, analyzes and communicates with the requester
 Ensures overall knowledge of projects
 Determines relevant specifications per product
 Helps the SCA by providing proper specifications of goods
 Determines source of supply for incoming Order 
 Responsible for cost reduction
 Liaise with other units within the supply chain securing finances, appropriate import-export procedures
 Provides requester and Finance with updated information regarding the status of purchases
 Ensures working advances are settled
 Prepares Request For Tender (RFT)
 Ensures that the RFT contains all relevant information 
 Ensures that GVA_LOG_PURCH is used as potential supplier for RFTs over 100’000 CHF
 Prepares selection table (ST) with supporting documents
 Ensures that the appropriate parties have approved the ST
 Ensures that purchases over 100’000CHF are conducted in liaison with GVA_LOG_PURCH
 Recommends a supplier to be selected
 Selects and evaluates suppliers with the Regional Purchaser Manager
 Negotiates terms and conditions on purchasing
 Develops a clear pipeline strategy (payment, delivery)
 Informs bidders about the results of tender
Purchase of Goods and services
 Ensures best prices for quality
 Issues avaialbility of Purchase Orders
 Checks the legal validity of the terms of contract
 Confirms supplier's agreement on terms and conditions of PO
 Submits PO/Contract for signature
 Manages purchasing contracts until goods are delivered
 Checks and processes invoice
 Submits necessary documentation for tax exemption
 Ensures that proper PO files are updated
 Ensures that purchase files are maintained
 Ensures conditions have been met in terms of quality and quantity control
 Follows delivery schedule  as per terms in the purchase contract
 Sorts out the quality/quantity claims prior to validating invoices.
 Treats all claims received from the clients
 Reverts back to the supplier with regard to potential quantity or quality issues
Suppliers Management
 Updates suppliers database
 Conducts market survey to keep abreast of market developments
 Conducts analysis for prices and quality
 Ensures to maintain and update product library
 Ensures regular supplier evaluation visits confirming social compliance
 Ensures ICRC general conditions of purchasing are signed by suppliers
 Ensures Supplier's registration and validation is completed
 Ensures Suppliers’ files are updated
Reports and Statistics
 Channels relevant purchases information 
 Prepares weekly status reports for orders under process
 Reports Regional Purchaser occurred problems, without delay
 Ensures that all documents required for a PO file are available for Statistics
 Ensures that all standards databases are filled correctly and used

Job Details

Preferred Candidate

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